How to Set Up a Flexible Workspace Program for Your Remote or Hybrid Team

Published by Zenith Workspaces – Tinton Falls, NJ

If you’re trying to give your team the structure of an office without locking into a traditional lease, a shared workspace program might be the most practical solution. With flexible desk options, short-term private offices, and day passes that rotate between team members, it’s never been easier to support a remote or hybrid workforce.

This guide outlines how to launch a flexible workspace setup that actually works, helping your team stay productive, connected, and focused without adding complexity for HR or operations.

Why Offer Shared Workspaces to Your Team?

More businesses are moving away from fixed offices in favor of modular setups that adapt to their team’s needs.

Here’s why it works:

• Teams want a place to focus without commuting every day.

• Employers want to avoid overhead and long-term liabilities.

• People leaders want simple, flexible options that boost retention and make onboarding easier.

  
  

When implemented the right way, a shared workspace plan can quickly become one of your team’s favorite benefits.

Step-by-Step: How to Launch a Program That Works

1. Identify Who Needs Workspace and How Often

Some employees may only need a few days per month outside of the house. Others may need a more consistent routine with fewer distractions. Before choosing a plan, map out which roles or team members would benefit most and what type of access they need.

2. Pick a Workspace Model That Matches Your Team

At Zenith Workspaces, teams typically start with one of these two options:

Team Passes

• A shareable pack of hot desk days that rotate between team members.

• Ideal for: part-time staff, remote employees, or hybrid workers who just need a few days each month.

• Example: 10-day pass shared among 3 employees.

Private Office Memberships

• Flexible plans that include a set number of days in a private office per month.

• Great for: executives, small teams, or staff who need more privacy.

• Includes perks like phone booth access, meeting room hours, and discounts on additional bookings.

The mix can be customized. Some teams use both depending on how different roles work best.

3. Choose a Location That Makes Daily Work Easier

Zenith Workspaces is located in Tinton Falls, right off the Garden State Parkway. With free parking, a gym in the building, and round-the-clock access, it’s easy for your team to stop in for focused workdays.

We also partner with local businesses to include added perks with membership, from free golf simulator time to discounted cigars and food.

4. Make Onboarding Simple

Your team doesn’t need an app tutorial or training manual. Once you choose a plan, we’ll provide:

• 24/7 app-based access with a quick guide

• Door unlock and desk reservations handled through the app

• A complimentary first-day orientation if desired

Each member can use our Framery phone booths, Summit meeting room, high-speed Wi-Fi, and unlimited coffee and tea without needing approvals or tokens. It’s designed to run without friction.

5. Review Usage and Scale as Needed

We’ll track check-ins and space usage so you can see who’s using the space and when. This helps inform future changes, whether you want to increase day pass counts, reduce office bookings, or explore a more permanent suite.

We’re flexible, and your membership can be too.

Why Flexible Beats Traditional Leases

When compared to signing a lease or trying to keep a corporate office partially staffed, a shared workspace model offers:

• No long-term contracts

• No buildout or maintenance costs

• No underused square footage

• No need for a dedicated office manager

You get:

• Happier employees with more autonomy

• A stronger culture for distributed teams

• A ready-made workspace without the overhead

Launch Your Program with Zenith Workspaces

Setting up a workspace program doesn’t require extra staff or a real estate agent. At Zenith Workspaces, you can test it out with just a few passes and expand as needed.

We’ve helped small businesses, nonprofits, and remote-first companies build affordable and flexible workspace plans for their teams without sacrificing professionalism or convenience.

Want to build a flexible workspace plan for your team?

Just get in touch with us by calling (848) 331-8382 or emailing info@zenithworkspaces.com